HR Changes Report

Usage

The HR changes report has been developed to provide two separate report outputs of staff record specific information filtered by the date the information was entered in to Staff.Care. This gives your organisation the ability to allow staff members to edit parts of their own record such as their address, telephone numbers etc… easing the workload on your administration/HR team whilst still being able to see any changes made. It also gives your organisation a reminder to update payroll where contracts have changed/new starters have been added.

The first output type is Changes which outputs only staff record information that has been changed between the reporting dates as well as unique record identifying fields so you know whose record the change has been made in.

The second output type is New Starters which outputs only staff records added within the chosen date range and the associated fields completed within the new staff records.

Report Parameters

All Staff: Ticking the All staff box, runs the report on every staff member stored in Staff.Care that matches the report criteria.
To add single or multiple specific staff members, type the name of the staff member you wish to search in the search field and select the staff member/s by clicking on the auto complete drop down menu.

Start Date: The date to capture report parameters from.
End Date: The date to to capture report parameters to.

Primary units: This allows you to filter the associated primary units on which you wish to check for staff changes or new starters.
Contract types: This allows you to filter the contract types of the staff you wish to check for changes or new starters.
Ranks/grades: Allows you to filter specific ranks or grades to report on.

Sort by
Staff code/ID: Orders the report by Staff Code/ID.
Primary unit: Orders the report by Primary Unit.
Date of latest change: Orders the report by Date of Latest Change.

Output:
Changes only: Display changed data only on the report.
New starters only: Display new starters only on the report.
Both: Display both Changes and New Starters on the report.

Format
Standard: Contains all the address, bank, contract and unit information.
Action file: Contains only the fields required by action file for new starters and changes.
CCM: Contains only the fields required by CCM Live pay payroll provider.

Running the Report